Sign Inventory

Sign the inventory

The inventory can be sent for signing like Tenancy Builder.

From the activity list action button, select "digital signing".

Ensure the party names and their emails are entered.

Read the confirmation disclaimer, tick the box and click submit.

100 credits will be used for digital signing (same as with Tenancy Builder).

The inventory will automatically expire after seven days if not signed by all parties.

On sending, it will go to the inventory clerk first (the person who prepared the inventory as entered on the parties list). Then, it will go to each tenant listed.

The emails can be the same for different parties (e.g. two tenants can use the same email address).

The first listed tenant can add comments to each item in the inventory during the signing.


From the activity list, click on the digital signing in the actions button will show events at the bottom of the page.

Events include when an envelope was opened, signed, completed etc.

Cancel signing

Before all parties have signed the inventory, there is a cancel link on the events page. When clicked, the signing will be cancelled for all parties.

Download after signing

Once all parties complete, a download button will appear on the digital signing page, allowing download. Also, from the activities list, clicking download will download the signed version.

The final signed version should be downloaded, stored safely, and backed up. Please don't rely on the system for long-term document storage.